I'm sure you will get multiple answers for this one as there are quite a few issues to consider, but here goes.
Firstly the EDMS system, assuming this is an electronic document management system used to upload contract communications, which you say was instructed by a PMI. I am not sure what your contract says but this may be a change to the conditions, unless the Works Information / Scope deals with the detail. If communications are now being submitted in a different format (email) then it may still be valid, as it is in a form that can be 'read, copied and recorded' although there may be an issue with the 'place of notification' under clause 13.2.
Although Defects are notified, which also means to be communicated separately, as Glenn has recently commented, this does not mean that notification of multiple issues cannot be included on a single communication, especially where they cover the same subject, that is Defects. You may wish, however, to confirm with the Supervisor the nature and content of received emails, which may make the Supervisor take a little more responsibility for their actions.
The access issue is not whether a communication states this is or isn't the case but whether a sensible opportunity to obtain reasonable access has been provided by the Employer. This can be a disputed area, particularly where a building is occupied and you are required to liaise with the occupier to obtain the necessary access, often with 'frustrated attempts' to gain access. Perhaps document this as a contemporaneous record for future reference, as the provision, or not, of access by the Employer determines the assessment of cost.
The defects correction period is stated in the Contract Data and can only be amended by a supplemental agreement.
Lastly, the withholding of money by the Employer must be associated with a valid Payless Notice by the 'prescribed period' or you should be paid the certified amount. The Employer may not be within their rights to actually do this anyway, especially as correction of Defects after Completion is a disallowed cost under certain Main Options.
Firstly the EDMS system, assuming this is an electronic document management system used to upload contract communications, which you say was instructed by a PMI. I am not sure what your contract says but this may be a change to the conditions, unless the Works Information / Scope deals with the detail. If communications are now being submitted in a different format (email) then it may still be valid, as it is in a form that can be 'read, copied and recorded' although there may be an issue with the 'place of notification' under clause 13.2.
Although Defects are notified, which also means to be communicated separately, as Glenn has recently commented, this does not mean that notification of multiple issues cannot be included on a single communication, especially where they cover the same subject, that is Defects. You may wish, however, to confirm with the Supervisor the nature and content of received emails, which may make the Supervisor take a little more responsibility for their actions.
The access issue is not whether a communication states this is or isn't the case but whether a sensible opportunity to obtain reasonable access has been provided by the Employer. This can be a disputed area, particularly where a building is occupied and you are required to liaise with the occupier to obtain the necessary access, often with 'frustrated attempts' to gain access. Perhaps document this as a contemporaneous record for future reference, as the provision, or not, of access by the Employer determines the assessment of cost.
The defects correction period is stated in the Contract Data and can only be amended by a supplemental agreement.
Lastly, the withholding of money by the Employer must be associated with a valid Payless Notice by the 'prescribed period' or you should be paid the certified amount. The Employer may not be within their rights to actually do this anyway, especially as correction of Defects after Completion is a disallowed cost under certain Main Options.